Department:
Project Eagle
-----
Project Eagle
Position Title:
Bilingual Administrative Assistant
Job Family Group:
University Support Staff
Job Description Summary:
Sign On Incentive ($500 at hire and $500 after 6 months of employment)
Project Eagle is an early childhood program focused on preparing children, engaging families, and promoting excellence for children and families in Kansas City, Kansas. Project Eagle provides home-based and center-based services to pregnant women and/or children ages birth to five through a variety of programs, the largest being Early Head Start. Project Eagle is also a member of the Educare Learning Network, part of a national initiative that serves as a platform for broader change, inspiring high-quality programs in communities, improving public policies within each state, and demonstrating a comprehensive approach to the first five years of life and learning. The Bilingual Administrative Assistant performs a wide variety of administrative duties to support the Project Eagle Early Head Start program.
Job Description:
Sign On Incentive ($500 at hire and $500 after 6 months of employment)
Act as receptionist for Project Eagle. Answer the telephone professionally and correctly transfers calls to the appropriate extension. Greet staff, Project Eagle families, and community members cordially and connect them with the correct staff member.
Handle all Spanish-speaking phone calls and program inquiries. Assists Spanish-speaking parents and visitors by interpreting conversations if necessary. Provide translation for parent notices, signs, etc.
Provide administrative support to all Project Eagle staff members.
Provide classroom support through printing, laminating, copying and covering for breaks.
Maintain check in/out system for equipment stored in the front office. Ensure equipment is fully charged and ready for use.
Organize meeting space for Policy Council, Parent Committee and other Project Eagle meetings as needed.
Print timesheets for staff and maintain the timesheet notebook at the front desk.
Responsible for preparing labels and mailing notices and other correspondence as needed.
Monitor staff safety according to established procedures. Respond to emergency situations and crisis phone calls quickly and sensibly, alerting police and the crisis team as appropriate.
Enhance office efficiency by maintaining a clean and neat office environment including supply areas and storerooms.
Order office supplies.
Responsible for receiving incoming orders and shipments and arranging in storage rooms.
Assist Administrative Staff with filing and data entry as needed.
Performs other duties as assigned.
** Required Qualifications **
Bilingual English/Spanish.
Graduation from high school or equivalent; and three years of increasingly responsible office administrative, specialized administrative support or secretarial experience; or an equivalent combination of training and experience.
Duties require professional verbal and written communication skills including correct usage, including spelling, grammar and punctuation, as well as basic reading, writing, and arithmetic skills.
Proficiency in basic word processing, spreadsheet and database programs.
Knowledge of general office machines and telephone system.
Ability and willingness to work cooperatively with others.
Preferred Qualifications
Experience working for a non-profit organization.
Required Documents
Cover Letter
Resume
Comprehensive Benefits Package:
Health, dental, vision, employer paid life, LTD, flexible benefits plan, miscellaneous voluntary plans available, paid vacation and sick (begin accruing upon hire), paid holidays, paid discretionary day, paid bereavement leave, paid jury duty leave, military leave, paid parental leave, retirement plan. For more information https://www.kumc.edu/human-resources/benefits.html
KUMC is an AA/EO Employer and does not discriminate on the basis of sex, including marital status, race/ethnicity, color, age, sexual orientation, gender expression, gender identity, national origin, creed, religion, ancestry, disability status as a Vietnam-era veteran, special disabled veteran, recently separated veteran or other protected veteran, or genetic testing and screening information.
Employee Type:
Regular
Time Type:
Full time
Pay Rate Type:
Hourly
Pay Grade:
A07
Pay Range:
Minimum
34232
Midpoint
42012
Maximum
49792
Application Instructions:
To learn more and apply online, please visit https://kumc.wd5.myworkdayjobs.com/en-US/kumc-jobs/job/Kansas-City-Metro-Area/Bilingual-Administrative-Assistant_JR003100 or go to https://careers.kumc.edu/ and search for position number JR003100.
Applications must be submitted directly through the KU Medical Center website to be considered for this position. Any applications submitted via email or this website will NOT be reviewed or considered.
About KU Medical Center:
The University of Kansas Medical Centers mission is to educate exceptional health care professionals through a full range of undergraduate, graduate, professional, postdoctoral and continuing education programs in the schools of Medicine, Nursing and Health Professions. KU Medical Center also advances the health sciences through world-class research programs; provides compassionate and state-of-the-art patient care in an academic medical center environment; and works with communities in every Kansas county to improve the health of Kansans. Learn more at www.kumc.edu .
Benefits:
KU Medical Center proudly offers a competitive and comprehensive benefits package through the state of Kansas, with flexible options designed to meet the diverse needs of our faculty and staff. To learn more about our options for medical, vision, dental and other insurances, as well as our generous time off policies and retirement options, please visit http://www.kumc.edu/human-resources/benefitsrewards.html .
jeid-aa9bdaa85d9a5040aaa1fdb772d986dd